Annual Plan 2012-2013

 

MEEWASIN ROTARY CLUB

ADMINISTRATION COMMITTEE 2012 -2013

ANNUAL PLAN

 

Submitted by Ralph Morgan and Colin Taylor

 

Core Value and Committee Development Strateqy

•       Committee members will need to become pro-actively involved with all the

             committee activities.

 

•       Too often in the past, the load was being carried by the chair and not being

             delegate to the committee members.

 

•      This will help develop committee members and train future committee

            chairs.

Programs:

•       Les Ferguson has volunteered to co-ordinate

•       One meeting per month will be set aside for Rotary business, for example

             change over in July, DG visit in September and the Foundation in

             November.

•       We do not want to become known as just a speaker's bureau

Hotel Liaison

•       Wayne Walling has agreed to continue to co-ordinate

•       Wayne and Colin will talk with hotel (including Lynn Flury) to look at (a)

             seasonal adjustments to meal minimums; (b) variety and options available

             for breakfast; and (c) look at pricing.

•      Will take the menu options back to the club members for their feedback.

 

Power Point and Projector System

•     Wayne Walling will be the point person to look after the projector.

•     Robert Fisher has agreed to donate a suitable computer device in

           exchange for a tax receipt to enable power point presentations.

•    We need a secure place at the hotel to store the electronic equipment.

          Previously they had suggested behind the front desk.

Sergeant and Front Desk Schedule

•   Ralph has drafted a schedule for the next 12 months. We will release it to

         the members every three months on a six month rolling basis to ensure that

         members have enough but not too much notice of their duty.

•   Committee will need to develop a list of effective sergeant candidates

•   We should look at training prospective new sergeants.

•   Pairings on front Desk will need to ensure experienced member is there

         with a newcomer.

Attendance Reporting

•   Statistics need to be reported to the Club Secretary for transmission to

         District and Rl.

•   Reports need to be provided to the membership committee who will be

         responsible for follow-up with members who are missing meetings.

•   Front desk personnel should be reminded to always ask about make-up

         meetings/ activities (14 days before or after).

Fellowship

•   Look at ways to make "Guess who's coming to Dinner" a year round event.

•   A committee member will not necessarily need to organize the event but

         rather would act as a clearing house. lf four members are free on a

         particular weekend, then they are connected and they make arrangements.

•   This could be someone's house but could be a restaurant, picnic, golf club,

         etc. The meal need not be a dinner but breakfast, brunch or lunch would be

         equally possible.

 

Foundation Draws

•   Don Robson and Cliff Hayes have volunteered to carry on in Ralph's

         absence.

•   The committee will need to look at ways to elevate the quality of the prizes.

         The jokes about "re-gifting" can only go so far.

Room Set Up

•   Develop a protocol for a member(s) who arrive first to check out the flags,

         banner, etc so that deficiencies can be rectified before am.

Targeted Fellowship

•   Corn Roast

•   Christmas Party

•   Change over Meeting

•   What else could/ should be planned?