Annual Plan 2012-2013
Annual Plan (2012/13)
MEEWASIN ROTARY CLUB
ADMINISTRATION COMMITTEE 2012 -2013
ANNUAL PLAN
Submitted by Ralph Morgan and Colin Taylor
Core Value and Committee Development Strateqy
- Committee members will need to become pro-actively involved with all the
committee activities.
- Too often in the past, the load was being carried by the chair and not being
- This will help develop committee members and train future committee
chairs.
Programs:
- Les Ferguson has volunteered to co-ordinate
-
One meeting per month will be set aside for Rotary business, for example
change over in July, DG visit in September and the Foundation in
November.
-
We do not want to become known as just a speaker's bureau
Hotel Liaison
-
Wayne Walling has agreed to continue to co-ordinate
-
Wayne and Colin will talk with hotel (including Lynn Flury) to look at (a)
seasonal adjustments to meal minimums; (b) variety and options available
for breakfast; and (c) look at pricing.
-
Will take the menu options back to the club members for their feedback.
Power Point and Projector System
-
Wayne Walling will be the point person to look after the projector.
-
Robert Fisher has agreed to donate a suitable computer device in
exchange for a tax receipt to enable power point presentations.
-
We need a secure place at the hotel to store the electronic equipment.
Previously they had suggested behind the front desk.
Sergeant and Front Desk Schedule
-
Ralph has drafted a schedule for the next 12 months. We will release it to
the members every three months on a six month rolling basis to ensure that
members have enough but not too much notice of their duty.
-
Committee will need to develop a list of effective sergeant candidates
-
We should look at training prospective new sergeants.
-
Pairings on front Desk will need to ensure experienced member is there
with a newcomer.
Attendance Reporting
-
Statistics need to be reported to the Club Secretary for transmission to
District and Rl.
-
Reports need to be provided to the membership committee who will be
responsible for follow-up with members who are missing meetings.
-
Front desk personnel should be reminded to always ask about make-up
meetings/ activities (14 days before or after).
Fellowship
-
Look at ways to make "Guess who's coming to Dinner" a year round event.
-
A committee member will not necessarily need to organize the event but
rather would act as a clearing house. lf four members are free on a
particular weekend, then they are connected and they make arrangements.
-
This could be someone's house but could be a restaurant, picnic, golf club,
etc. The meal need not be a dinner but breakfast, brunch or lunch would be
equally possible.
Foundation Draws
-
Don Robson and Cliff Hayes have volunteered to carry on in Ralph's
absence.
-
The committee will need to look at ways to elevate the quality of the prizes.
The jokes about "re-gifting" can only go so far.
Room Set Up
-
Develop a protocol for a member(s) who arrive first to check out the flags,
banner, etc so that deficiencies can be rectified before am.
Targeted Fellowship
-
Corn Roast
-
Christmas Party
-
Change over Meeting
-
What else could/ should be planned?